Assessment process

The MLP assessment process is efficient, staged and interactive so that you can align your proposal, time and commitment with government interest and commitment. There are four stages to the process and an assessment is completed at each stage before a proposal can progress. The assessment process is captured in more detail in the MLP guidelines (PDF, 981 KB).

MLP assessment process

Right to Information

The Right to Information Act 2009 (the RTI Act) may apply to the information that a proponent provides in a proposal. Proponents should note that the RTI Act allows members of the public rights of access to documents, including documents containing commercially sensitive or confidential information provided to government by third parties.

If an RTI request is received relating to an MLP, consideration will be given as to whether the information provided is commercially sensitive or confidential. Relevant third parties will be consulted prior to a determination being made on the release of the information.

Right to information (RTI) is the Queensland Government’s approach to giving the community greater access to information, equal access across all sectors of the community, and appropriate protection for individuals’ privacy. An individual has the right to request any information held by an agency and any documents containing their personal information.

Preliminary assessment

Preliminary assessment

The Preliminary assessment stage is your chance to ‘road test’ your idea and to get high level feedback about the likely alignment of your proposal with the MLP criteria. During this stage, the MLP team at Queensland Treasury is available to meet with you to discuss whether your idea might be of interest to government. The team will provide advice to help you shape your idea and then you may be asked to complete the preliminary assessment form (PDF, 325 KB)(2-3 pages) to help articulate the idea.

It is not expected that you will need to undertake significant work at this stage.

If required, and you provide consent, the MLP team may consult other government agencies about your idea.

You will be given detailed written feedback on your proposal. The feedback will advise any major policy misalignments, existing or imminent procurement activities, and any major gaps in the proposal; especially the proposal’s ability to address the MLP assessment criteria (PDF 410KB). Written feedback can also be supported by a discussion if you wish.

If the MLP Panel considers that your proposal may meet the MLP criteria you will be invited to submit it for consideration in Stage 1: Initial Proposal.

Stage 1: Initial proposal

Stage 1 Initial Proposal At initial proposal stage you will be asked to expand on the information provided during the informal discussions. The Market-Led Proposals: Stage 1 submission guidance note (PDF 385KB) sets out what will be required in your short proposal (around 10 pages).

Once submitted, the MLP team will bring together subject matter experts from across government to form a tailored assessment team. This assessment team will undertake an initial assessment of the proposal against the criteria and make a recommendation to the MLP panel about whether the proposal should progress to Stage 2: Detailed Proposal. During Stage 1 you may be asked for further information or possibly to make a presentation to the assessment team.

Once the MLP Panel has reviewed the recommendation/s made by the assessment team, a brief will be submitted to the Treasurer and any other relevant minister/s.

All information, including the nature of the proposal, is treated by government as confidential.

Possible outcomes

The MLP panel may recommend that:

  • the proposal is suitable to proceed to Stage 2: Detailed Proposal; subject to any specific terms to be agreed with government
  • the proposal does not meet the MLP criteria but is considered to have merit and so the concept will be further developed by government

OR

  • the proposal does not meet the MLP criteria and is not suitable for further consideration.

You will be advised in writing about the outcome of the assessment once the relevant minister/s have approved the MLP panel’s recommendations. If the proposal is not progressed as an MLP, you will be offered the opportunity for detailed feedback from the MLP team.

Stage 2: Detailed proposal

Stage 2 Detailed ProposalWhen a proposal is approved to move to Stage 2: Detailed Proposal the government will grant you an exclusive mandate. This exclusive mandate means that for the duration of Stage 2 (and Stage 3 if your proposal proceeds further), government will engage with no other proponents on a comparable proposal. This means that you can confidently invest time and money in developing your detailed proposal.

The objective of the Detailed Proposal stage is for you to demonstrate conclusively how your proposal satisfies the MLP criteria, including any relevant matters raised by government. The effort required by you at this stage is equivalent to preparing a detailed bid during a competitive tender process.

Before starting work, we will provide you with clarity about what is required of you. This is likely to include:

  • the terms of the exclusive mandate, including when the detailed proposal must be submitted and the length of time the exclusive mandate applies
  • the terms of exclusivity, how government will engage with you during this period, and other key terms
  • the information and format the detailed proposal must take, including the nature and level of detail required by the government to inform the assessment process
  • the criteria that will be used to assess the detailed proposal. This will include the MLP assessment criteria (PDF 410KB) but may also include additional criteria relevant to the proposal
  • the terms for recovery of the government’s assessment costs from you, if relevant and;
  • confidentiality, communication and probity protocols.

Who is involved

A government project team is established at this stage along with a project board to oversee the Stage 2 process. The project team and project board is made up of key stakeholders from across government and will ensure that there continues to be a holistic government approach to consideration of your proposal.

The project team will work with you to guide and facilitate the development of your proposal and will provide advice on a range of matters such as meeting the government’s criteria, investigating what legislative/regulatory changes may be required and coordinating the government’s approach.

When you submit your detailed proposal, the project team will evaluate it and make recommendations to the project board.

A brief will then be submitted to government for its consideration.

Likely outcomes

The project board will consider the detailed proposal and make a recommendation to relevant ministers that:

  • the proposal is suitable to proceed to Stage 3: Final Binding Offer; subject to any specific terms to be agreed with government
  • the proposal has not met the MLP criteria and is not suitable to proceed

OR

  • the proposal has not met the MLP criteria but the concept has merit and will be further developed by government

Where a Market-Led Proposal does not proceed to Stage 3: Final binding contract and an alternative process is undertaken (e.g. competitive bidding process) the government will not disclose or use any genuine intellectual property provided by you without your consent.

 

Find out more

The Supplementary Guidance Note: MLP Assessment Criteria (PDF 410KB) provides more information about the purpose of the assessment criteria and how they are applied in practice. MLP Supplementary Guidance: What to expect in Stage 2 (PDF 420KB) provides an overview of what to expect if your proposal is approved to proceed to Stage 2.

Stage 3: Final binding offer

Stage 3 Final Binding OfferWhen a proposal is approved to move to Stage 3: Final Binding Offer, government will negotiate final terms and conditions with you. The government will:

  • advise you about the process and protocols for the development of the contract
  • engage appropriate expert advisors (e.g. legal, financial and technical)
  • advise of any elements for negotiation and agreement in preparation of the contract
  • develop contract management arrangements, setting out how to monitor implementation and operational stages of the project and ensure contracted outcomes are achieved
  • prepare a report for relevant minister/s advising the outcome of the assessment and seeking a decision on next steps.

In some circumstances you may be responsible for preparing the final binding contract. If this is the case, government will undertake a comprehensive assessment of the contractual documentation you submit.

At the end of this stage, you will have an executed binding contract and will be ready to commence delivery. If your project will be delivered in conjunction with another department, the project will be handed over to the relevant agency.

Find out about the MLP teams or read about proposals at Stage 2

Contact us

Contact the MLP team on: +61 (7) 3035 3133

marketledproposals@treasury.qld.gov.au

Last updated: 9 November 2017